YMMS Launched

The Youth Ministries Management System (YMMS) is now available and will be required for all Oklahoma Clubs. Beginning with the 2025–2026 year, all registrations and forms must be completed through YMMS. Please note that all staff and youth must enroll in your club using a special link generated by your club for this purpose.

NEW CLUBS: The process to setting up and starting a new club can be overwhelming. Please do not hesitate to contact your conference office at 405-721-6110 to receive assistance in starting your club.

Table of contents

Registration

  • Basic Steps on how to Start your Club
    A simple step-by-step guide to help you launch a new Adventurer or Pathfinder Club in your church. Covers everything from leadership to registration.
  • Pathfinders Club Application Form - Use YMMS Links above
  • Pathfinders Club Form Permission Health Records
    Grants permission to access and use a Pathfinder’s health information for safety and medical care during club events. This information is provided to YMMS for use by clubs so the form may not be necessary, however some clubs find it beneficial in the case of an emergency to have a hard copy signed form with all relevant information. In emergencies seconds matter.
  • Pathfinder Commitment Form
    Outlines the spiritual and behavioral expectations for each Pathfinder. Signed by both the Pathfinder and their parent/guardian as part of the registration process.
  • TLT Program Application
    Application form for Pathfinders interested in joining the Teen Leadership Training (TLT) program. Includes personal information, goals, and parental consent.
  • TLT Program Recommendation
    A leadership recommendation form required for TLT applicants. Completed by a club director or staff member to confirm readiness for the program.

Event Forms

  • Pathfinder Fall Into Fitness
    A seasonal fitness program designed to promote physical activity and wellness among Pathfinders. Includes fun challenges to keep members active and engaged.
  • Pathfinder Pinewood Derby
    Resource guide for participating in the Pinewood Derby event. Includes details for car design, rules, and event information.
  • Can Collecting
    Outlines a community service initiative for collecting canned food. Encourages Pathfinders to serve others while earning outreach hours.

Reports

  • Monthly Report Form - Use YMMS Links Above
  • Monthly Report Form - Spanish - Use YMMS Links above
  • Instructor Honor Form
    This form tracks the completion of honors taught by instructors in the Adventurer Club. Helps ensure proper documentation of each child's achievements.
  • Incident Report
    Use this form to document any accidents, injuries, or significant behavioral issues that occur during club meetings or events. Must be filed promptly and kept on record.

Investiture

  • Pathfinder Inspection Form
    Used by conference leaders to assess the club’s organization, appearance, and adherence to Pathfinder standards. Helps ensure clubs are operating with excellence and purpose.
  • Pathfinder Record Keeping Form
    Evaluates how well a club maintains vital records such as attendance, registration, honors, and medical forms. Supports strong administrative practices.
  • Pathfinder Investiture Order Form
    Submit this form to order official uniforms, insignia, and awards for your club’s Investiture ceremony. Ensure timely preparation for your end-of-year recognition.
  • Pathfinder Investiture Order Form - Spanish
    Formulario en español para solicitar uniformes, insignias y premios oficiales para la ceremonia de investidura del Club de Conquistadores. Úselo para estar preparado para el reconocimiento del club.

Resources

  • Pathfinder Trip Permission Slip
    Required form for any off-site trips or events. Must be signed by a parent or guardian before a Pathfinder can participate.
  • Pathfinder Pledge and Law
    Printable copy of the Pathfinder Pledge and Law. A core resource used during meetings and ceremonies to reinforce values and commitment.
  • Pathfinder Staff Manual
    Comprehensive guide for Pathfinder staff and leaders. Includes policies, procedures, and best practices for running a successful club.
  • NAD Drill Manual
    Official drill manual from the North American Division. Provides detailed instruction on marching, formations, and commands used in Pathfinder drill events.
  • Pathfinders Honors Handbook
    A complete reference for all approved Pathfinder honors. Includes requirements and guidelines for earning each honor in various categories.
  • Pathfinders Honor Worksheets
    Printable worksheets to help Pathfinders complete honor requirements. Designed for use during meetings, events, or individual study.